September 14, 2016 Parent Group Meeting MInutes

Parent Help Signup Genius (Click Here)

Discussion	Who responsible	Timeframe
Introduction of the Board ·       President: Jil Hartman- Mother of Maggie (7th Grade) and Gerritt (6th Grade) ·       Vice President: Deanna Kraak- Mother of William (2nd Grade) ·       Secretary: Jennifer Kroll- Mother of Henry (2nd Grade) and Emersen (Kindergarten) ·       Treasurer:  Tom Smolinksi- Father of Abigail (4th Grade)
Change in Parent Group Structure ·       Parent Group meetings will now be 30 minutes longer but will be every other month instead.  This is to help facilitate the new format of the meetings to get more done in less meetings. ·       Childcare will be provided at each meeting.  Tomieka VanNoord has volunteered to provide childcare.  A movie will be shown, but please send any items that might help keep your child(ren) entertained during the meeting. ·       The “Committee Structure” has been eliminated in favor of the group of parents deciding what activities to offer, and then seeking volunteers to make those desires into reality.  It truly does take everyone helping a little to accomplish a lot!  ZQuest was founded around the idea that Parent Participation is key in the education of our children and we are fulfilling that belief!	Tomieka VanNoord	Each Parent Group Meeting (or finding a sub to cover)
Volunteer Leaders: ·       Parent Ambassadors are parent(s) of a child in a classroom who have volunteered to plan class parties and solicit the help of other parents to make the classroom fun experience as good as it can be. o   Parent Ambassador Coordinator:  Leslie Rindfliesch is the in order to ensure good communication between all classroom ambassadors and sharing of ideas. ·       Boxtops for Education- Collecting “Boxtops for Education” to be submitted in a return for a cash reward.  Last year we made over $600 that was used for playground equipment and other school needs.  Please let Leslie know if you would like to help out with this. o   It was suggested that ZQuest do a “Roaming Monthly Trophy” to increase participation/profit.  Jennifer Kroll will obtain a donated trophy to use and get it to Anne Kollen. o   Coordinator:  Anne Kollen ·       Shoparoo- An app that is downloaded to your smartphone.  Snap pictures of your receipts (no info about credit card numbers is there).  The receipt either gets ZQuest points or Sweepstakes entries for points.  A free way to raise money for ZQuest. o   Coordinator:  Volunteer needed. ·       The Color Run-  One of the major fundraisers for ZQuest.  The Color Run is a 5K Run/Walk and takes place in June at Ridgepoint Community Church and is open to the public.  This is one of our major fundraisers for the year. o   Coordinators:  Felicia Holland, Mindi Windemuller ·       Fork It Over- Our "parent’s night out".  It will be Friday 3/2/2018.  This is a really fun evening for parents to get out and meet each other, have fun and support our school.  Whether you have $1 to spend or $1 million (we wish!), we would love all parents to be there.  If you would like to help, contact Leslie. o   Coordinator- Kyle Murray ·       Quality Car Wash Vouchers- We sell car wash vouchers in November and it is a great way for us to bring in a good amount of money.  A good percentage of the profits are kept by ZQuest.   Tom will have this ready for the Parent Meeting in November.  They can be used as stocking stuffers and Christmas gifts.  If you would like to help Tom with this, please let Leslie or Tom Smolinski know. o   Coordinator- Tom Smolinski	Signup Genius requesting Ambassadors Signup Genius requesting help for Anne Kollen with Boxtops Signup Genius requesting Shoparoo Cheerleader Signup Genius requesting help vounteers to help Felicia Holland & Mindi Windemuller Signup Genius requesting volunteers to help Kyle Murray Signup Genius requesting volunteers to help Tom Smolinkski.  Tom will have information about this fundraiser and present at the November Parent Group Meeting.	September 2017 September 2017 September 2017 September 2017 September 2017 Volunteers by September 2017. Tom presenting November 2017
Upcoming Events Planning          October 2017 o   Celebrations:  The ZQuest float for the Pumpkin Parade has been cancelled due to lack of interest. o   Service:  It was decided to have Leaf Raking as a service activity. §  Volunteer Needed. o   Social:  It was decided to offer a Roller Skating Party.  Nichole Bordeau has volunteered to coordinate this event.  o   Enrichment:  It was decided to offer Lego Club.  Heather Bouathong and DeAnna Kraak have volunteered to coordinate this event. o   Classroom Events:  Fall parties/Halloween classroom parties will be coordinated by Classroom Ambassadors and Leslie Rindfliesch.          November 2017 o   Celebrations:  Magical Christmas Parade.  Tomieka VanNoord has volunteered to coordinate this event. o   Service:  Veteran’s Day Observation (Observed Thurs 11/9/2017 at ZQuest).  It was decided to make cards for our men and women service women.  §  Volunteer needed. o   Social:  It was decided to offer an Art Club. §  Volunteer Needed o   Enrichment: It was decided to offer a Sewing Class.  Kyle Murray has offered to coordinate this event. o   Classroom Events:  It was decided to offer Stone Soup.  Jennifer Kroll has offered to coordinate this event.          December 2017 o   Celebrations:  We will check into doing a Horse Drawn Trolley Ride downtown Zeeland on Dec 6, 7, or 8  and perhaps a movie with hot chocolate and snacks to follow.  Jennifer Kroll has volunteered to coordinate this event. o   Service:  Project Cozy.  Collection of winter coats to donate to those in need. Kyle Murray has volunteered to coordinate this event. o   Social:  Cookie Decorating.  Students decorating cookies with the help of parent volunteers.  Students will get to take cookies home.  Jil Hartman has volunteered to coordinate this event. o   Enrichment: Holiday Craft Event. A time to make a craft around the holiday season.  Jessica McRae has offered to coordinate this event. o   Classroom Events:  Classroom holiday parties will be coordinated by Classroom Ambassadors and Leslie Rindfliesch.	CANCELLED Service:  Signup Genius requesting a coordinator  to plan Raking Leaves. Social:  Nichole Bordeau Enrichment: Heather Bouathong and Deanna Kraak Classroom:  Fall/Halloween parties by Classroom Ambassadors & Leslie Rindfliesch Celebrations:  Tomieka VanNoord Service:  Signup Genius requesting coordinator for Veteran Card Making Social:  Signup Genius requesting coordinator for Art Club day or days. Enrichment:  Kyle Murray Classroom:  Jennifer Kroll Celebrations: Jennifer Kroll Service:  Kyle Murray Social:  Jessica McRae Classroom: Classroom Ambassadors, Leslie Rindfliesch	September 2017 October 2017 October 2017 November 2017 November 2017 November 2017 November 2017 November 2017 December 2017    December 2017 December 2017 December 2017 December 2017
Suggestions for Ideas        The following were suggestions from parents for ideas for upcoming          events:         ·       Anita Saenger suggested soliciting a parent volunteer to take quality          photos of students.         ·       Anita Saenger suggested a Date Night Childcare provided by ZQuest        on a monthly basis so that parents could reserve a spot and drop their          children off while they went out on a date.  Donations could benefit            the class that the volunteers serve.	Anita Saenger
Parent Educational Opportunity         ·       There was a brief tutorial on how to create a SignUp Genius and how         to use it.  If anyone (in attendance at the meeting or if unable to                   attend) has any questions or needs assistance in creating one, you can         contact Leslie Rindfliesch or any member of the ZQuest Board.  We           use this website heavily in organizing events.  The ZQuest Board is           looking into purchasing an upgraded membership to facilitate an                 easier and more effective communication and planning through                   Signup Genius.
NEXT MEETING:         ·       Thursday, November 2, 2017 from 6:30-8:00pm.         ·       Location: ZQuest Expanded Education Space, Roosevelt Elementary         ·       “Chip, Chip, Hooray!” will be the theme and the Parent Group will            provide various chips and dips for snacking.